Your building
runs itself.
You just make
the calls.

HeyLobby is an AI agent for your building. It takes every resident report by WhatsApp, text or email, chases vendors, and only brings the manager and the board the decisions that matter.

Try the live demo

Natalia, an association manager, smiling at her phone on a Miami balcony

7B sent a photo of a stain on the bathroom ceiling. It's the second report on the B line this month. Send your usual plumber? It's within the $1,500 the board lets you approve.

yes

On it. I'm asking Ray, 7B and the unit above for a time.

40 MINUTES LATER

Update: Ray comes Thu at 10am. 7B and the unit above have both confirmed.

The problem

Today, everything goes through
the manager's phone.

An association manager at her desk late at night, reading her phone

An association manager · 11:20pm

11:20

Thursday, October 1

Unit 7Bwater is coming through my bathroom ceiling again!!

now

Gate companytech is on his way!

6 days ago

Unit 3C (tenant)nobody told me pest control was today??

10:47

Ray (plumber)can't make tomorrow. does friday work for 7B?

9:15

12C

Unit 12Cthe music upstairs is every single night. do something

Wed

Board (group)9 new messages

Wed

What is HeyLobby

A building is a web of people.
HeyLobby untangles it.

Today: everyone talks to everyone

With HeyLobby: everyone talks to one place

Owners and tenantsBuilding staffVendors and repairsBoard and managerIt knows who's who: a tenant's leak gets the owner looped in too.

In practice

8 headaches HeyLobby handles
before they reach you.

With residents

Car in my spot

Photo of a grey car parked in spot 14, plate KLM 482

someone's in my spot again

KLM 482 isn't a resident's car, so you can have it towed. Beach Towing, spot 14: (305) 555-0142

Report a leak

water is dripping from my ceiling!

On it. The manager knows, and I'm asking 4C upstairs to check under their sink now.

Update: 4C found a loose pipe. Plumber at 2pm.

With vendors

Find a backup

Manny, still on for the gate at 10?

can't make it today, sorry

No problem. I'm asking Coastal Gates to come today instead.

Fix the elevator

Elevator stuck on 3. Can you come today?

tech there by 4pm

Thanks. I'll let residents know.

Collect paperwork

Your insurance expired. Can you send a new certificate before Monday's job?

here you go (PDF)

With you and the board

Pick between quotes

Laundry washer 2: repair for $310, or a new one for $780 installed Friday. Which one?

new one

Spot a pattern

Third roach report from the trash room this month. Get quotes for monthly service?

yes, get 2

Schedule a meeting

Board meeting on painting the stairs: Tue 7pm or Thu 6pm work for everyone else. Which?

thu

Board meetings

Board meetings, handled from
the invite to the minutes.

Natalia · manager

Diane · president

Carlos · treasurer

Recording · taking notesHeyLobby

REC · Board meeting · 42:105 on video · 2 by phone · 3 in the lobby

Live notes

Roof replacement

7:04Three roof quotes reviewed. Photos and prices on screen.

7:12Motion to accept Coastal Roofing, $18,400. Passed 4 to 1.

7:15Action: manager signs the contract by Friday.

7:21Gate: if the tech misses Monday, call the backup vendor.

7:26Owner question from 5C: when does work start? Answer goes out by text.

Draft minutes ready 20 minutes afterSent to the secretary to review. Action items become tasks it chases.

1Finds a time"Wed 7pm works for all 5"

2Writes the noticelink, dial-in and address

3Gets it outtexts everyone, photo of the posting

4Joins and recordsnotes as it goes, for the record

5Follows throughminutes and every action item

Florida: video board meetings must be recorded, and the notice needs the link, a dial-in and an address. The recording goes to your manager.

The dashboard

The whole building on one screen.

Every open issue, every decision and every person, live, for the manager and the board.

app.heylobby.ai

The HeyLobby Today screen for Bayview Towers: what needs the manager and every open issue

The building at a glanceReports in, issues resolved, who's being chased.

Decisions in one tapOr just reply on WhatsApp. Same result.

Every open issueWhere it stands and what happens next.

Residents and vendorsOwners, tenants, contacts and the approved vendor list.

Ready for the boardQuotes, photos and agenda items in one place.

On the go? Same thing by text.Every button here works as a WhatsApp reply too. Residents and vendors never need to log in.

Try it yourselfClick through the live demo: approve a repair, read the conversations, follow an issue from report to fixed.

Open the live demo

The competition

They built great portals.
We built the agent.

	PropMIS	Condo Control	BuildingLink	HeyLobby
Everyone does this
Issue reports with photos and status updates
Texts and emails to residents	email; text not listed
Where they go further
Dues, online payments, amenity booking				stays with your manager
Where HeyLobby goes further
Residents never need an app, portal or login	homeowner portal	phone and email intake	portal or app
WhatsApp, text, email and phone calls	WhatsApp not listed	WhatsApp not listed	WhatsApp not listed
Reads plain messages, photos and voice notes	AI answers document Qs	AI answers questions	request forms
Chases vendors for you	RFPs and work orders	vendor dispatch	work and purchase orders
Gets the right person's OK, then does the legwork	board approval workflows	approval workflows	purchase approvals
Price	$99/mo + $3/unit	from $67/mo	by quote	$2 per unit

Based on each company's public website and software listings, Oct 2026. Half circle = partly, or with limits. "Not listed" = we could not find it in their public pages.
PropMIS: $99 per community plus $3 per unit over 10. Condo Control: Standard plan as listed.

QR codes around the building

Something wrong? Scan, text, done.

Garage

Laundry room

GarageCar in my spot

Checks the plate. Not a resident? You get the tow company.

GarageGate won't close

Gate company called, visit confirmed and checked.

Laundry roomWasher broken

Machine flagged, repair booked, everyone told.

AnywhereWater or a leak

Manager alerted now; the units above are asked.

Trash roomRoaches or ants

Matched to other reports, pest control scheduled.

HallwayNoise after 10pm

The unit is asked to keep it down, never told who.

AnywherePlanning a renovation

Gets the rules: board approval first, noisy work weekdays 8 to 6.

LobbyMoving or a big delivery

Booked Mon to Fri, 9 to 5, with 72 hours' notice.

Every scan also fills in who's who:name, unit, owner or tenant, plate. New claims are checked with the owner and the board.

Pricing

One price. Every unit covered.

per unit
per month

Every resident in the unit is covered. Managers, board members and vendors are free.

Small building24 units

$48per month

Mid-size building60 units

$120per month

Tower150 units

$300per month

each block = 6 units

First month freeNo setup feeEverything included

Nothing gets lost

Every issue, start to finish.

One leak, four days. Who did what, and who was told what.

MON 8:12AM

ReportedThe tenant in 7B texts a photo of a ceiling stain.

TO 7B

Got it. The manager and your landlord both know.

MON 8:15AM

LoggedOwner looped in. 6B and 8B asked if they see water.

TO THE MANAGER

Ceiling stain in 7B, photo attached. Send Ray? Within your $1,500 limit.

MON 9:40AM

ApprovedThe manager replies: send the plumber.

TO 7B

Approved. I'm finding a time with the plumber now.

MON 10:05AM

ScheduledRay, Thursday 10am, for 7B and 8B.

TO 8B

A plumber needs to come in Thursday at 10. Does that work?

THU 11:30AM

Fixed7B confirms Ray came. He sends a photo of the fix.

TO THE MANAGER

Ray reports the repair is done. His photo is attached.

FRI 9:00AM

Closed7B confirms the ceiling is dry.

IN THE LOG

Closed in 4 days. One approval. Nobody chased by hand.

One log for the manager and the board.Photos, dates, decisions and who was told what, all in one place. 8B was never told who reported the leak.

Bigger jobs go to a board meeting: HeyLobby preps the agenda item and records the result.